Administrative Assistant – Sales Team

Position Summary:  The Administrative Assistant will report directly to and support the Vice President of Business Development. They will work with the entire sales team in a dynamic, fast-paced and collaborative environment to meet departmental and company goals.


Key Tasks:

  • Handle internal and external correspondence for the VP of Business Development and the sales team including email and phone communications
  • Provide administrative support to management team as necessary
  • Serve as a liaison for sales team with multiple internal departments
  • Prepare frequent client presentations and proposals in PowerPoint and Excel
  • Utilize Salesforce and Client Command internal system for tracking and meeting goals
  • Perform research, correspondence; file maintenance and management, meeting planning, scheduling and report preparation
  • Run reporting from Salesforce and other internal numbers to support team
  • Communicate with dealer and agent clients on various needs and requests
  • Format correspondence and communication to agent and dealer clients
  • Create and coordinate sales/training materials
  • Assist in planning for agent training classes
  • Create and maintain a strong relationship with dealers, agent clients and vendors
  • Research individual client and industry trends for insights, bringing insights to the sales team
  • Travel planning and coordination for sales team
  • Support the sales team communications and correspondence


Knowledge, Skills and Abilities 

  • Working knowledge of MS Office Suite – Word, Excel and PowerPoint
  • Solid organizational/multitasking skills to manage various projects
  • Team player who can stay motivated and work well in groups or independently
  • Excellent verbal and written communication skills
  • Professionalism and strong business acumen
  • Enjoys working with dynamic personalities; excellent interpersonal skills
  • Comfortable connecting with various clients/external business contacts
  • Ability to prioritize work and utilize goal-setting
  • Advanced knowledge of web based research


Education & Experience 

  • Associates/Bachelor’s degree and/or solid, proven work experience in a professional/office environment


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